Promoting youth hockey in New Brighton, MoundsView, St.Anthony and Shoreview MN
 
 
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Irondale Youth Hockey Association

Board Meeting: Thursday, August 21, 2008 at 6:00 p.m.

at the New Brighton Family Service Center, New Brighton, MN.

Address: IYHA, PO Box 120114, New Brighton, MN   55112 Website: www.iyhaleague.org

From President (Tom Lucarelli):

Hello,

 

August brings a lot of behind the scenes hockey activity for the association.  Registration will be happening soon, ice times are being finalized, tournament entry’s to decide on and coaches’ interviews will take place.

 

For those IYHA players involved in fall sports have fun and be safe!

 

If you have IYHA yard signs please put them out on your lawn.

 

Get your Knight’s skates sharpened up.  Warm ups and try outs will start in early September for both the boy’s and girl’s programs.

 

Enjoy the rest of the summer.

 

See you at the rink,

 

Tom



From Girls Coordinator (Mike Nundahl):

There will be a Girls Coaches Meeting Wednesday August 6th at Mike Nundahl’s house at 6:30PM.  Please contact Mike at for details.

From Registration Coordinator (Jeanne Falconer):

Registration will be Tuesday, August 19th at the New Brighton Family Service Center from 6:30 - 9:00 in room 218.

More information will follow in a separate communication.



From Web Master (Torri Johnson):

Website News

 

1)      The survey from 2007-2008 is now posted on the website.  Check it out by going to News/Board Minutes, Survey, 2007-2008.

2)      July’s Sponsorship Report is now posted in the Documents section.  Please share this with your sponsors!  This is the final report for 2007-2008.  The numbers will be cleared and all team sponsors will be blanked out.  Our club sponsors will continue to be included in the report for 2008-2009.  Over the past season over 287,000 IYHA web pages were looked at with a sponsor banner along the top and someone clicked on one of our sponsor’s website links 1,582 times.

3)      Credit cards are not yet set up for on-line registration use.   If it gets set up, you will be able to pay your ice bills with credit cards.    Stay tuned.

4)      Where did last season go?  All the information from last season’s teams are still in the website.  Go to Our Teams and change the Season to 2007-2008 to see information from last year.   The default season is now 2008-2009.

5)      The Volunteer Hours submission form has been updated for the new season.  Make sure you record your volunteer hours by using the form.  It can be found by clicking on Volunteer across the top of the website.

 

Please Note:  The IYHA Board Meeting for August will start at 6:00pm instead of the regular 6:30pm time.

 

From Vice President (Monica Crandall): 

I hope everyone is enjoying their summer and was able to get out and spread the word to join IYHA at the parades. The Fundraising Committee is looking for people to help out if you are interested please let me know.

 

IYHA Board Meetings are open meetings.

Please feel free to come to the meetings. If you wish to have a copy of any information which is distributed at any meeting, please email or call Jean Aukee and it will be mailed to you. Upcoming dates for 2007/2008 Board meetings are the

third Thursday of every month at 6:30 (6:00 in summer) p.m.  Our meetings are held at the New Brighton Family Service Center.

Meetings will be: September, October, November, December, January, February, March, April, May, June, July and August.

NOTE: If you wish to be on the agenda for the meeting, please contact the IYHA President.

Lake Region Board Meetings:

Lake Region Hockey meetings are open meetings. Contact Theresa Spiering for dates and times of the next meetings.

Sponsorships:

Sponsors for teams are listed below. This part of the newsletter will continue throughout the rest of the IYHA season. Please notify Jean Aukee of any additions or corrections. (Please forward information about websites and addresses, etc.) Many thanks to our sponsors!

IYHA: **Lake Region Hockey Association**, **Moes**, **Champps**, **Katies**, **Make It Big Photos**, **Our Bar and Grill** and **Big 10 Tavern**

Team Sponsorships:

12U:        

10U:

Bantam:  **Response Fire Protection**

Pee Wee A:  **Synergy Hockey.net Ltd** and **Minnesota Conway**

Pee Wee C:  **Western Bank**, ** Dr. John Hollerud, MD** and **Minnesota Epilepsy Group**

Squirt B:  **Caroline Bell Beckman & Law Firm of Jensen, Bell, Converse & Erickson** and **Bio Instruments Incorporated**

Mite:  

Once again, many, many thanks to our sponsors! Please support them!

When you see them, please tell them you are from Irondale Youth Hockey.  

                Irondale Youth Hockey Association (IYHA) Board Members 2007-2008

President         

 

Tom Lucarelli

(2007-2009)

763-792-4710

tlucarelli@responsefireprotection.com

Vice President

Monica Crandall

(2008-2010)

763-234-9316 (c)

  

Treasurer

Theresa Spiering

(2008-2010)

763-780-4548 (h)

651-324-9181(c)

Secretary

Jean Aukee

(2007--2009)

763-783-8561 (h)

 

Ice Commissioner

Jackie Rog

(2007-2010)

651-636-6978 (h)

Boys Program Coordinator

Mark Rupp

(2008-2011)

651-269-3027 (h & c)

Girls Program Coordinator

Mike Nundahl

(2008-2011)

651-633-8287 (h)

Initiation Coordinator

Bob Gabler

(2006-2009)

651-697-4708 (h)

 

Equipment

Tom Johnson

(2007-2010)

651-636-7684

Registration

Jeanne Falconer

(2006-2009)

763-458-5946 (cell)

651-486-1235 (w)

District Representative

 

Chris Drews

 (2007-2010)

651-329-3124 (cell)

Non-Board Position:

ACE Coordinator

Tadd Tuomie and Player Development Committee

 

 

Irondale Youth Hockey Association July Meeting Minutes:

 

IYHA Meeting Board Meeting:  July 17, 2008.  Note: These minutes have not been approved. They will be reviewed, corrected as needed, and approved at the next regular Board of Directors Meeting.

 

Called to order at 6:34 p.m. by President Tom Lucarelli.

 

Board Members Present:  Tom Lucarelli, Jean Aukee, Monica Crandall, Theresa Spiering, Jackie Rog, Chris Drews, Bob Gabler, Mike Nundahl, Tom Johnson and Jeanne Falconer

 

Board Members Absent:  Mark Rupp

 

Guests:  Jeff Martin, Mike Zosel, Tom O Keefe and Torri Johnson

 

Agenda:  Motion to accept meeting agenda as presented (CD) (MN); all accepted; motion carried.

 

Minutes:  Motion to accept board meeting minutes as presented (CD) (MN); all accepted; motion carried. 

 

Old Business: 

               

A.     Initiation Overage – audit committee met last Saturday with Bob Gabler.  Thanks for the 3 years of records from Theresa.  The 2005 to 2006 and 2006 to 2007 seasons seem to have created the overage in the amount of $3760.80.  The overage is made up of the carry over from the 2005 to 2006, a 2006 to 2007 portion of $2260 which was owed to the association but never paid, and about $500 of final bills different than what collected from parents, raffle collections vs raffle refunds in addition to other refunds not cashed.  Last year pretty much done – no balance issues.  Also, during 2006 to 2007 - $160 was pulled by Tom O from U8 old (intending to go to U8 new) and it never went back to U8 new, stayed in association account.  So the initiation excess of $6553.99 is made up of $3760.80 – the true overage, $2260 – due to the main association account, and $500 - misc.  Bob and Theresa should meet with last year’s mite managers/treasurers to finalize last year’s monies.  The $2260 should be refunded to association.  Therefore, there should be just under $4000 to be spent as allocated at the last board meeting.  See page 9 of Torri’s document for 12 recommendations from the committee.  These should be decided on at a working meeting.  Thanks to Barb Larson and Phil Schenkenberg for their help!  And thanks to Theresa and Bob for their help too.   Executive Committee should work with whomever they choose to come up with responses for 12 items.  The motion from the last meeting could be in jeopardy because now we don’t have enough money for what was proposed.  Because motion stated “if enough money” we should be OK.  Bob and Theresa will have a final answer for the exact initiation overage amount.  Executive Committee will meet with Bob after Bob and Theresa are done with their meeting with the mite team treasurers/managers.  Everyone should email Theresa within a week from tonight if anyone has a comment on the recommendations.  Motion to accept Audit Committee report and actions will be recommended by Executive committee after meeting with Bob and Theresa – Bob motion and Chris second – all approved – motion carried.    

 

B.     Volunteer Program – Monica passed out an updated handout for the volunteer policy for everyone to review.  Monica did some research of other associations.  Jackie asked the question regarding why coaches are exempt.  Monica said because they put in so much time.  Bob suggested a change to have coaching hours count as volunteer hours vs calling coaches exempt.  We should have this reviewed by legal counsel.  Dan Beckman or Caroline Beckman would be a good contact.  Bob will talk to one of them about how we should word this.   Volunteer deposit should be paid by first time on the ice along with registration amounts.  Monica will update and send to board members for final approval via email.

 

C.    Registration Update – August 7th was the first registration last year so this year would be August 5th – online registration can be done any time – have 2 sessions for people to come in – Let’s Play Hockey event should coincide with registration – do we have costs?  Do we have warm-up and tryout dates and times?  Girls are ready – Boys are not – Mark is busy with a family emergency – Jeff is on the player development committee – he has some information – otherwise can Paul Dulin, Dan Marcoullier, or Doug Loahr help out?  Squirts have a two hour block because need to accommodate the Bel Aire kids that will be at LEC.  Per Jackie 30 hours have already been scheduled for tryouts – 10 per age group – bantams, pee wees, squirts.  Should we change it to be 6 hours of warm-ups and 4 hours of tryouts? Tom L will call Mark – if OK with him, the player development committee will move ahead and make decisions on some things in his absence.  Will need to have some paper registration forms for people that just can’t do online – print out the website page and have them fill it in so someone else could then key it in online.

 

D.    Registration – Credit Cards – OK to do?  Yes – need bank account set up? Torri and Theresa will work together to set up the account.  Do we charge a credit card fee?  Are we going with Cornerstone company – assume 800 (150 families times 5) transactions.  We need to be thinking about not allocating all costs back to the individual player – we need to group some things as cost of doing business.  There was a long discussion about how we handle our costs.  We should increase registration costs by $20 to cover some CODB.  System can be used to set up ice payments to be taken via credit card on the 1st of each month.  Set up online registration earlier than the first in person registration?  1st warm up are September 8th – 12th.  Website will be open then or sooner, 19th – first in person registration.  Jeanne will tell Jean when to send email to association so members can put IYHA Registration yard signs out.

 

E.     Survey Responses – we still need feed back to relay back to membership.  Jeanne answered the registration comments in her newsletter input – thanks Jeanne.

 

New Business

 

A  St Anthony Girls to Spring Lake Park – Mike Zosel – Mike is the Hockey Commissioner for St Anthony.  He works with the associations, the athletic director and Minnesota Hockey.  His job is to figure out where St Anthony boys and girls should play and is responsible for the registration and equipment program.  Thanks to IYHA for the 5 year relationship we have had thus far.  The test of time has been that with all the boys that have gone thru the IYHA program, there has never been a complaint about IYHA from St Anthony families.  Mike is here for visibility and awareness.  Since 1995 St Anthony girls have been playing with SLP.  There have been some new MN hockey rules and some district turnover so this could change but seems like a go.  They want to continue a relationship with us.  Mike wants to help connect the dots and show documentation and proof of our relationships.  We need to include St Anthony in all our communications - St Anthony Boy’s Only.  What if a St Anthony girl wants to play pee wees?  Would they be Irondale or St Anthony?  This is probably more related to where the girls will go to HS – is it somewhere in our bylaws?  No but it is in our handbook.  We should add the “St Anthony Boy’s Only” and their School District # to our registration information.  And please add Mike Zosel to our newsletter distribution – .  Torri will add Mike to our website as St Anthony Spokesman Hockey Commissioner with a link to his email address. 

 

B  Website Guidelines – see Torri handout – updated to include box at end to show what updates are in this version, a note regarding blanket emails should cc the secretary and things advertised like sports camps etc should have a disclaimer regarding our association not endorsing them.  CD moved to accept guidelines draft as presented by Torri; JF – second; all approved; motion carried.

               

C  Parade Update – Cheryl gave Monica budget numbers for candy and pencils.  Bob input re Let’s Play Hockey night.  Chris looking for a follow-up to his suggestion regarding a booth at Stockyard Days - Monica forwarded that to Heidi.  Jean will send Monica an electronic copy of the Let’s Play Hockey flyer from last year. 

 

D Selection of Auditor – Tom O - $3300 was the cost for tax preparation.  Our previous auditor couldn’t do it anymore.  An audit committee was formed of Tom L, Tom O, Theresa S, Barb L, Phil S and Torri J.  Torri suggested a company called MAP.  Tom O and Theresa S met with MAP representatives on June 26th – see their recommended steps on handout page 2.  Their work does not include an audit and we don’t need one because we have less than $350,000 in collections.  The audit committee will continue to meet – this is a good thing.  This assessment should be more informative than the audit we have received in the past.  One of their recommendations is to have a computer system to do these treasurer duties.  This could be purchased by the association and transferred from treasurer to treasurer.  Theresa added a budget item to this years budget proposal.  Also, for a yearly fee we could ask them questions like how to handle the volunteer deposit.  Excel Energy founded MAP.  CD made a motion to go with Tom O and Theresa’s recommendation for the MAP accounting firm (JF second) – all approved – motion carried.

 

E  Budget Review – each board member provides input to Theresa.  We went thru her list of expenses and revenues and assigned names for who the contacts are for each item.  We actually walked thru the revenues items as a group.  All board members should email Theresa their estimated expense amounts for next year.  BG made a motion for Theresa to go out and buy a computer and software up to $1000 to do treasurer duties including next year’s budget – JF second – all approved – motion carried.

 

Board Roundtable:

 

President: Tom Lucarelli. – Tom will contact Mark Rupp re few items and pass on the boards thoughts and prayers – spoke with Tom Mickus – discussed level of play district wide - smaller assns – merger options – should be OK with squirts and peewees because we have enough kids to do 3 levels but bantams we have fewer numbers – 1 team or 2 teams – who coach and what level?  Need to hold coaches accountable for their actions – Mark working on handbook – August 11th is the President’s Meeting – Jeff told all the first and second year bantam age kids at his HS Camp that they have to sign up for Bantams – 28 for sure now on HS with 3 goalies – Tom may need to make some decisions without Mark. (Monica called Mark – 2 Bantam A and C, 3 Pee Wee A, B and C, and 2 Squirt A and C)

 

Vice President: Monica Crandall. – Are we doing IYHA table at Back to School nights at elementary schools?  If so, Tami Felling is interested in helping.  These usually happen in late August or early September.


Secretary: Jean Aukee.
– Reminder that input for the newsletter is due on the 1st of each month.  If you don’t have anything, please reply to my email saying that.  Thanks.

 

Treasurer: Theresa Spiering. – nothing else to report

 

Girls Program Coordinator: Mike Nundahl. – Tuesday July 22nd will be the district meeting for coordinators – a Spring Lake Park and IYHA merger at 14U level is in the works.  Could we share our ice with SLP? 

 

Initiation Program Coordinator: Bob Gabler. – nothing to report

 

Boys Program Coordinator: Mark Rupp. – not present, no report

 

District Representative: Chris Drews. – nothing to report – meeting later in month – will be discussed next month

 

Ice Commissioner: Jackie Rog.  – need to have SSR contracts signed by August 8th – 70 and 30 split again with MV – Peter Ruppert still acting as ice commissioner.  Suggestion that ice commissioners should go to Ramsey County and divide ice up.  We could allocate ice better amongst other associations in Ramsey County – for example MV and IYHA should get more Shoreview ice arena because it is closer to our members and Como should get more Biff Adams ice, etc.

Registration Coordinator: Jeanne Falconer. –- August 19th will be registration in person night – still need costs

Equipment Manager: Tom Johnson. – need more money for equipment in budget – need bigger size goalie equipment

 

Standing Reports:

 

Player and Coach Development: Mark Rupp. – Tom L will follow up with Mark

Lake Region: Jeanne Falconer. – Jackie and Theresa were not there – only 7 in attendance at the last meeting – discussed combined receipt taxes – state wants public opinion on these taxes – pull tabs are being taxed out of business – organizations need to speak up – we may see some more money in August.  Lake Region may need some members with younger kids in hockey – but not yet.  Mary Ann brought in games for the board members to audit - to see how it works.

Fundraising Committee - no update.

Additional business – none

 

Motion to adjourn meeting (BG) (TJ); motion carried. Meeting adjourned at 9:11 p.m.

Would you like to have something published in the newsletter? Please contact Jean Aukee. Would you like something on the Web Site? Contact Torri Johnson at Information you share is helpful in keeping our members up to date about activities of the Irondale Youth Hockey Association! (The deadline for the next month’s newsletter is the first of each month.) Thank you!