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ï»¿Who is eligible to play in Loudoun Girls Little League?
Loudoun Girls Little League offers softball programs from T-ball through Seniors for girls. All players of League Age 4-18 wanting to play with LGLLS must reside within Loudoun County, with special emphasis on the towns and communities of Ashburn, Aldie, Brambleton, Chantilly, Lansdowne, Leesburg, Lovettsville, South Riding and Stone Ridge.
There are two main criteria to meet to be eligible to play in Loudoun Girls Little League:
• Age: LGLLS is open to players with a League Age of 4 to 18 inclusive for T-Ball through Seniors. To determine a player's League Age for the 2017 year (Spring and Fall Season), League Age is determined by your daughters age on December 31, 2016.
• Residency: LGLLS is only open to players living within our boundaries. Little League sets the criteria for how a player is considered a resident of our boundaries; in general, if either of the player's parents OR a player's court-appointed legal guardian resides within our boundaries, then that player is permitted to play in our league. Currently, LGLLS boundry encompasses all of Loudoun County, Virginia.
For eligibility questions, contact the LGLLS Player Agent
How and when do I prove my residency within LGLLS's boundaries, and why do we have to do this?
Each LGLLS player is required to provide proof of residency within LGLLS's boundaries. Residence shall be established and supported by CURRENT documents from THREE OR MORE of the following categories to determine residency of such parent(s) or guardian:
1. Driver’s License
2. Voter’s Registration
3. School records
4. Welfare/child care records
5. Federal records
6. State records
7. Local (municipal) records
8. Support payment records
9. Homeowner or tenant records
10. Utility bills within last 3 months (i.e., gas, electric, water/sewer, phone, mobile phone, heating, waste disposal)
11. Financial (loan, credit, investments, etc.) records
12. Insurance documents
13. Medical records
14. Military records
15. Internet, cable or satellite records (within last 3 months)
16. Vehicle records
17. Employment records
NOTE: Most people have the three required documents in their cars. A current Driver's License, current Vehicle Registration, and current Vehicle Insurance Card meet the requirements! Other documents must be dated within 12 months of February 1, 2016.
For the 2017 Spring season, all required documents must be received by LGLLS no later than March 1, 2017. Little League regulations require LGLLS to verify eligibility and collect proof of residency to verify eligibility to participate in LGLLS and potentially participate in a Little League All-Star tournament.
Each family should submit a COPY of the player’s birth certificate and 3 proofs of residency to LGLLS in ONE of the following ways, listed in order of preference:
1) Scan and email copies of your documents to our league Secretary
2) Mail copies of your documents to: LGLLS, PO Box 3308, Leesburg, VA 20177
ALL players are required to submit this documentation to the league before participating in practices or games.
Why is LGLLS collecting birth certificate and proof of residency documents?
Birth certificates have always been used to verify a first-time player’s age eligibility to participate in LGLLS. LGLLS has always verified league eligibility based on the address(es) used during player registration. LGLLS is collecting birth certificates and proof of residency documents for ALL players to comply with a recently revised Little League requirement that requires us to do so.
Why can’t I just show my documentation to someone to prove my player’s eligibility and residency?
For a league of the size of LGLLS, it simply isn’t feasible to validate the documents on-the-fly. Having a small number of Board member volunteers validate and file the documentation will obviously be a time-consuming task that is best completed in the offseason. Furthermore, players who participate in All-Stars have always been required to submit this documentation. Collecting and cataloging this documentation in the offseason allows LGLLS to comply with the Little League regulation, and removes the documentation burden on All Star participants.
Who will have access to the birth certificates and proof of residency documentation?
A small number of LGLLS Board members who have completed a background check.
I previously submitted all the documentation for my player… why haven’t I heard back from anyone?
Due to the large volume and varying formats of documents, it will take several weeks to validate and catalog all the documents that have been received. That activity will be taking place while a small number of league volunteers prepare for the upcoming season by conducting preseason meetings and training for LGLLS managers, and while they complete all other player-to-team assignments. A LGLLS representative will contact you if we require additional documentation. If you are not sure if you've submitted all the required documentation, please resubmit!
Where/how will my documentation be stored?
Paper documents will be stored and archived in a secured location. Electronic documents will be stored and archived on our encrypted server and/or a CD stored in a secured location.
How long will LGLLS keep my documents?
Birth certificates will be kept on file until a player is no longer eligible to play in LGLLS. Once a player becomes ineligible for any reason, those documents will be shredded and/or deleted. The revised Little League regulation requires participating players to submit proof of residency documents prior to the start of each season. Following each season, proof of residency documents will be shredded and/or deleted. Upon written request, LGLLS may make paper documents available for pickup by the participant at a designated time.