Archdiocese of NY
2017/2018 CYO Season Rosters
In the spirit of fair play, all CYO Parish Coordinators are required to submit a team roster to the Archdiocese of NY CYO Office before a team's first CYO league game. The roster must include coach, player, and guardian contact information and the following information necessary to determine player and team eligibility: player gender, birthdate, grade, school and parishioner status.
Parish CYO Coordinators may delegate roster submission to coaches, but it is the Coordinator's responsibility to ensure all player information is accurate and complete.
Starting in 2017, CYO Team rosters must be submitted on an Excel or CSV spreadsheet with all required fields included. Rosters will no longer be accepted in PDF or print format. Receiving rosters in spreadsheet format has several benefits to the League:
a) Team Rosters will be added to the County websites and will be accessible by CYO Management for eligibility verification.
b) Parish Coordinators will have secure access to their own parish rosters in order to view, download, or send email messages.
c) Parish Coordinator will be given the option to provide coaches secure access to their specific Team rosters. If provided, a coach will be able to view or email his/her team roster and receive automatic notification of any game changes affecting the
Timeline for Roster Submission
Rosters are due by November 1, 2017. A team will receive an automatic forfeit on all league games played before a team roster is submitted. Any updates to a roster after submission must be received no later than December 1. Updates also need to be submitted in an Excel or CSV file.
How to Submit a Roster
Roster files should be named using the following format: COUNTY_PARISH_SEASON (Example: Westchester_StJoseph_20172018.). Please attach the roster file in an email and send to Seth.Peloso@archny.org.
Rosters must be submitted on an Excel or CSV file with all required fields included. It is preferred that each Parish Coordinator include the rosters for all Parish Teams on a single spreadsheet. However, if necessary, each Team's roster may be submitted on a separate spreadsheet.
Please use the link below to open and download a sample roster template. There are prompts and help provided in the template.
CYO NY ROSTER TEMPLATE
These are the fields required in the CYO NY roster file:
Required Roster File Column Headers are as follows:
Parish /School Name Roster Template provides dropdown list of options
Team Division Roster Template provides dropdown list of options
Team Color / Identifier Team color or Coaches Name to distinguish Teams in same Division
Position (Player,Coach,Asst Coach) Must specify Player, Coach, or Asst Coach
First Name Player, Coach, or Asst Coach First Name
Last Name Player, Coach, or Asst Coach Last Name
Address Player, Coach, or Asst Coach Address
City Player, Coach, or Asst Coach City
State Player, Coach, or Asst Coach State
Zip Player, Coach, or Asst Coach Zip
Telephone (nnn-nnn-nnnn) Gaurdian phone for Player or Coach/Asst phone for Coach/Asst
Email Gaurdian email for Player or Coach/Asst email for Coach/Asst
Player's Guardian First Name Leave blank for Coach or Asst Coach
Player's Guardian Last Name Leave blank for Coach or Asst Coach
Player's Gender (M/F) Leave blank for Coach or Asst Coach
Player's Birthday (mm/dd/yy) Leave blank for Coach or Asst Coach
Player's Grade (1-12) Leave blank for Coach or Asst Coach
Player's Parishioner Status(Y/N) Leave blank for Coach or Asst Coach
Player's School Name Leave blank for Coach or Asst Coach
Help Creating Roster
Whether you are using a manual or online player registration process, please be sure your Player Registration Form asks for all of the information required on the roster that must be submitted to the CYO NY.
If you are planning to use League Athletics for online player registration and would like help setting up your registration program(s) or downloading the required roster data from your system, please contact Rita McCabe via email: email@example.com or phone: 914-346-0256.
If you have questions or need help submitting a roster form, please contact Seth Peloso via email: Seth.Peloso@archny.org or phone: 646-794-2050.