ARTICLE 1.0 NAME
The name of the organization shall be the "Valley Youth Hockey Association Incorporated" whose official initials shall be V.Y.H.A.
ARTICLE 2.0 PURPOSE
The purpose of the organization is to foster and provide, on a not-for-profit basis, a program of Ice Hockey for young people in cooperation with the DEPARTMENT OF PARKS & RECREATION, of the City of Syracuse, New York.
ARTICLE 3.0 POWERS
The organization shall have, but not be limited to, the powers to enter into contracts, collect and disburse funds, assess fees, enter into agreements with other Associations, and exercise all powers and functions under the law, to be exercised by similar Associations.
ARTICLE 4.0 MEMBERSHIP
a. The General Membership shall be comprised of the parents or guardians of the young people who currently participate in the programs sponsored by the Association, V.Y.H.A. approved coaches and such other interested people, whose concern is the promotion and betterment of V.Y.H.A., who request membership and are approved by the Board of Directors. No person shall be excluded by reason of RACE, CREED, SEX, or NATIONAL ORIGIN. Subject to this limitation, the Board of Directors reserves the right to deny membership to any person or terminate the membership of any person.
b. The Board of Directors, upon the recommendation of a majority of the Discipline Committee or the Executive Committee, may suspend or remove a member from the V.Y.H.A. for acts or omissions contrary to rules or policies established by the Board, or found to be detrimental to the welfare of players, coaches, officials or spectators, or which are harmful to the financial integrity or reputation of V.Y.H.A.
Any youth otherwise meeting the eligibility requirements of USA Hockey and the NYSAHA living within the NYSAHA Central Section shall be eligible to play in the following order of preference:
A. From within the area of the City of Syracuse.
B. From within the Onondaga Nation Territory.
C. All other areas of the NYSAHA Central Section
ARTICLE 5.0 OFFICERS
The Association shall have officers as set forth in this Article. The officers shall be elected by majority vote of the General Membership. Effective in the year 2010, Officers shall be elected to two year terms and are limited to two (2) consecutive 2 year terms, regardless of the position(s) held. Officers shall be elected as follows: In even numbered years elections for the following positions will be held: President, Secretary, Director of Referees. In odd numbered years elections for the following positions shall be held: Vice-President, Treasurer, Director of Coaches and Scheduler. To implement this change, the positions which will hereafter be elected in odd numbered years, shall be elected for a one (1) year term in 2010 and in 2011 elections shall be held for the first two (2) year term.
5.1 PRESIDENT: The President shall be responsible for conducting the affairs of V.Y.H.A. and for executing the policies established by the Board of Directors. He shall preside over meetings. In addition, he shall have, but not be limited to, the powers to appoint committees and committee chairmen, to fill vacancies in positions interim to Board meetings, and exercise the functions of any vacant Officer position except that of Treasurer.
5.2 VICE-PRESIDENT: In the absence of the President on a temporary or permanent basis, the Vice-President shall take over the responsibilities of the President until the return of the President or the next election of officers, and shall have such other duties as delegated by the President.
5.3 TREASURER: The Treasurer shall be responsible for the finances of the Association and report at each Board meeting and/or such other times as requested. The Treasurer shall cause all funds to be deposited in a banking institution selected by the Treasurer and approved by the Board of Directors. Funds will be disbursed at the command of and pursuant to such methods as are adopted by the Board of Directors.
5.4 SECRETARY: The Secretary shall be responsible for recording the minutes, reporting same, maintaining appropriate files and mailing lists of all current membership. In addition, the Secretary shall be in charge of reporting and answering official correspondence at the request of the President.
5.5 DIRECTOR OF COACHES: The Director of Coaches shall recommend head coaches for all teams, for approval by the Board of Directors. He shall supervise coaches according to recommendations and mandates of NYSAHA, USA Hockey and the V.Y.H.A. Executive Committee. He shall develop and implement an Association-wide system of methods and style of play, with guidelines for each age group, in respect to individual skills and teamwork, and when they will be taught and emphasized.
5.6 DIRECTOR OF REFEREES: The Director of Referees shall be responsible for recruiting, training, and scheduling all Referees for which V.Y.H.A. is responsible. He shall ensure all new rules and rule changes are explained in full to the coaching staff, referees and off-ice officials where applicable. He shall be responsible for the rules of play as directed by NYSAHA and USA Hockey.
5.7 SCHEDULER: The Scheduler shall be responsible for the scheduling of house and travel hockey games, practice schedules and other ice time assignments. If deemed necessary, the Scheduler can, with the approval of the Executive Committee, appoint house and travel scheduling assistants.
ARTICLE 6.0 EXECUTIVE COMMITTEE
6.1 The Executive Committee shall be composed of the President, Vice-President, Treasurer, Secretary, Director of Coaches, Director of Referees and Scheduler.
ARTICLE 7.0 BOARD OF DIRECTORS
The management of the property and affairs of V.Y.H.A. shall be vested in the Board of Directors. The Board of Directors shall include the Association's officers and six at-large members, elected by the General Membership. At-large members of the Board shall be elected for staggered two (2) year terms, three (3) being elected in odd numbered years and three (3) being elected in even numbered years. To implement this change, three (3) at-large members shall be elected in 2010 for (2) year terms and three (3) at-large members shall be elected in 2010 for one (1) year terms. The Directors shall upon election immediately enter upon the performance of their duties and shall continue in office until their successors have been duly elected.
ARTICLE 8.0 SUPERVISORS
8.1 Supervisors shall be appointed by the President with the approval of the Board of Directors and will serve for the term of one year or as deemed necessary by the President.
8.2 The eight (8) Supervisor positions are as follows:
A. Supervisor of Registration (Registrar)
B. Supervisor of Equipment
C. Supervisor of Kitchen
D. Supervisor of VYHA Website
E. Supervisor of Sponsorships
F. Supervisor of Initiation Program
G. Supervisor of Marketing and Merchandise
H. Supervisor of Parent Education
The Board may create other Supervisor positions on a temporary or permanent basis as deemed necessary to carry out the functions of the Association.
ARTICLE 9.0 VACANCIES
9.1 Vacancies may be filled by the President upon an interim basis until the next Board meeting.
9.2 Vacancies may be filled by the Board at any regular or special meeting until the next annual election.
9.3 Other than President, Vice-President, Treasurer, and Secretary, it is not required that any officer position be filled nor is it required that all Director positions be filled.
ARTICLE 10.0 ELECTIONS
10.1 The offices constituting the Executive Board and six at - large members of the Board of Directors shall be elected by a majority vote of the General Membership present at the Annual Meeting. Nominations for the open board positions will be accepted from the General Membership prior to and during the annual meeting. All nominees must accept or decline the nomination. Nominees who have accepted nominations will be voted on by the General Membership.
10.2 Before the first Tuesday in November, parents on each team in the Association will also elect by majority vote one representative from their team to serve as Team Representative, who shall act as liaison to the Board of Directors.
10.3 The General Membership shall be notified at least two (2) weeks in Advance of the Annual Meeting. Publication in a local newspaper, or posting in the Ice Rink, or email notification to the General Membership shall constitute notification.
ARTICLE 11.0 COACHES
11.1 Coaches shall be appointed by the Board of Directors after consideration of the recommendations of the Director of Coaches.
11.2 Appointment of Travel Coaches shall be held in the Spring of each Year, prior to upcoming season's registration.
11.3 Any question of suspension or termination of a coach's tenure must be brought initially to the Discipline Committee, and only on a recommendation of the Discipline Committee will that coach's tenure be brought before the Board of Directors. At that point a coach will hold his tenure with a majority vote of the Board of Directors.
ARTICLE 12.0 PLAYER SELECTIONS - POLICY & GUIDELINES
If the number of registered players in age groups Mite thru Midget requires more than one team, the following breakdown shall occur.
A.) One Travel (tournament bound) Team
B.) One or more House/Snowbelt Team(s).
12.1 TRAVEL (Tournament Bound) TEAM
The Travel (Tournament Bound) Team shall be the designated team in each age group to represent VYHA in Sectional & State Tournaments.
12.2 TRAVEL TEAM - PLAYER SELECTION
There will be tryouts for travel teams, to be held prior to the start of each season. All players registered with V.Y.H.A may be allowed to tryout in each age group. Players will be evaluated by the Head Coach of each travel teami in their particular age group. The Head Coach may request the assistance of any number of designated evaluators to insure proper evaluation & selections. The selection of players shall be the sole responsibility of the Head Coach, or selection committee as appointed by the Board of Directors.
A player moving up a level (i.e. Mite playing in the Squirt level) is not eligible to play on the Travel Team, unless permission is requested and given by the Board of Directors.
The players not selected for the Travel Team will be eligible for the House/Snowbelt Team(s).j
12.3 HOUSE/SNOWBELT TEAM(S)
The House/Snowbelt Team(s) shall be the team or teams to represent VYHA in the Snowbelt League, or in any other League as designated by the Board.
12.4 HOUSE/SNOWBELT TEAM(S)-PLAYER SELECTION
All remaining players (those not chosen or those not wishing to play on the Travel Team) shall be placed into an evaluation session(s) for the House/Snowbelt Team. If there is more than one House/Snowbelt Team for any age group inthe selection process will be as follows:
HThe Head Coaches and their assistant(s) will evaluate all house players. The Head Coach for the more advanced division (now designated as “Red” division by the Snowbelt League) shall have first option to choose his or her players. The remaining players shall be eligible to play on the other “house” team (now designated as “Blue” division by the Snowbelt League) Designation of the division within which the teams may play will be the province of the Snowbelt League, subject to requests by the Association for placement of teams in a particular division. The teams will need the approval of the Director of Coaches and the President to enter those teams into Snowbelt House Play.
ARTICLE 13.0 MEETINGS
13.1 There shall be an Annual Meeting of the Association held in April, on a date set by the President.
13.2 There shall be a monthly meeting of the Board of Directors/General Membership from September thru May of each season and additional meetings may be called by the President or by five (5) Directors.
13.3 The Executive Committee may meet interim to the Board of Directors, at such times as called by the President.
13.4 Absence of a Board Member from two (2) consecutive regular meetings, without notifying another Board member of sufficient reason may, after due consultation, be considered the equivalent to resignation and the Board may declare the position vacant, and the position may be filled as provided for in ARTICLE 14 DISCIPLINE COMMITTEE
14.1 The Discipline Committee shall be chaired by the Vice President and consist of the Vice President, Director of Referees, Snowbelt representative, and two (2) disinterested members appointed by the President.
14.2 The Discipline Committee shall have jurisdiction to consider charges or complaints brought against players, coaches or members including conduct in connection with any activity of the Association, including games, support activities and social events.
14.3 The President, Director of Coaches and Director of Referees shall have the authority to refer significant disciplinary matters to the committee.
14.4 Discipline: Any player ejected from play for any reason must meet with the Discipline Committee within ten (10) days for a hearing. The player involved must be present at the hearing and is entitled to representation by a coach, parent or guardian. Failure of a player to appear shall mean automatic acceptance of the ruling reached at the hearing.
14.5 All other individuals referred to the committee shall also be entitled to a hearing, which shall be held within ten (10) days of notice to the committee or at such other time as agreed to by the individual involved. The committee shall have the sole authority in determining the appropriate discipline. The findings and sanction imposed by the committee shall be provided in writing to the individual. This decision shall be final.
14.6 The Discipline Committee may establish additional rules and policies that are consistent with this constitution, subject to approval by the Board of Directors.
ARTICLE 15.0 MISCELLANEOUS PROVISIONS
15.1 Rules: The meetings of the Association shall be conducted according to the latest revision of "Roberts Rules of Order", except as otherwise determined by this constitution and or the Board.
15.2 No officer, director or member of V.Y.H.A. shall receive directly or indirectly, any salary, compensation or emolument from V.Y.H.A. for services rendered as an officer, director or member.
15.3 Amendments: This constitution may be amended at any Board or Annual Meeting, by two-thirds (2/3) vote of those present, provided that the notice of such an amendment is announced at a previous Board Meeting or in the alternative, is given to each Board member one (1) week in advance of the meeting.
ARTICLE 16.0 DURATION & DISSOLUTION
16.1 The V.Y.H.A. shall continue until it is dissolved by a 2/3 vote of its members.
16.2 In the event of dissolution, all of the remaining assets and property of the organization shall, after necessary expenses, be distributed to such organizations as shall qualify under Section 501(c)(3) of the Internal Revenue Code of 1954, as amended; or to the Federal Government or to a State or Local Government for a public purpose.
16.3 No part of the net earnings of the organization shall inure to the benefit of any member, director, officer of the organization, or any private individual (except that reasonable compensation may be paid for services rendered to or for the organization), and no member, director, officer of the organization, or any private individual shall be entitled to share in the distribution of any of the assets on dissolution of the organization.
16.4 No substantial part of the activities of the organization shall be carrying on propaganda, or otherwise attempting to influence legislation (except as otherwise provided by Internal Revenue Code, Section 501 (h) or participating in, or intervening in (including the publication or distribution of statements), any political campaign on behalf of any candidate for public office.
ARTICLE 17.0 EFFECTIVE DATE
17.1 This constitution and By - Laws shall become effective immediately without prior notice.
The above constitution and By - Laws were adopted on September 8, 1988, at the monthly meeting of the Valley Youth Hockey Association, by the Board of Directors, and revised on May 2, 1995, August 20, 1996, June 6, 2006, and March 4, 2008.
Amendments to By-Laws: Sept. 8, 1988, May 2, 1995, August 20, 1996, June 6, 2006, March 4, 2008, May 3, 2011, February 6, 2013
VALLEY YOUTH HOCKEY ASSOCIATION, INC.